’20-’21 Return to Campus Plan

Spalding University’s Campus Reopening Plan for the 2020-2021 academic year.

COVID Campus Plan

We’re committed to a healthy, safe reopening of our campus for the 2020-2021 academic year. Our master plan was developed by our Return to Campus Coordinating Committee on the principles of compassion, safety, health, wellness and student success. It follows the guidelines from the Centers for Disease Control (CDC) and the State of Kentucky’s “Healthy at Work: Reopening Kentucky.” (Published Aug. 12, 2020. Archived 7/1/2021.)

Campus Presence and Activity
  • Face coverings must be worn indoors at all times, except for when you are alone in a private office and residential room
  • Masks are also strongly encouraged in outdoor settings in which people are in close proximity
  • Disposable cloth masks will be available in designated places on campus
  • All spaces will support physical distancing and hygiene/cleaning protocols
  • Employees with unique challenges should consult supervisor and/or Jennifer Brockhoff, Executive Director of Human Resources.
  • Working with Chris Hart, Dean of Operations and Chief of Staff and Jennifer Brockhoff, Executive Director of Human Resources, the Operational Council and Academic Council will determine on-campus operational staffing requirements, sequencing and rotation schedules by area. Only work that requires physical presence should return to campus.
  • Working with Chris Hart, Dean of Operations and Chief of Staff and Jennifer Brockhoff, Executive Director of Human Resources, Operational Council and Academic Council will determine academic faculty and staff who require on-campus presence and whether it is rotation or daily and to amend schedules to adhere to distancing.
  • When the government and health care leaders indicate appropriate control of transmission and/or vaccine, working with Chris Hart, Dean of Operations and Chief of Staff and Jennifer Brockhoff, Executive Director of Human Resources, Operational Council and Academic Council will determine on-campus return for all employees
Campus Wellbeing
  • Dean of Students, Janelle Rae, will create online communities to help reduce feelings of isolation by promoting community
  • Counseling and Psychological Services (CaPS) implemented interstate teletherapy laws so student clients can be served with little to no disruption of care
  • Inter-divisional wellbeing team is being formed to ensure students, student groups, faculty, and staff who need support are provided it
  • “Wellness Wednesdays” will continue to be offered virtually by Chandra Irvin, Director of Center for Peace and Spiritual Renewal, for students, faculty and staff
  • Student Emergency Assistance Fund is available to help students who are suffering economic hardships as a result of the pandemic, please reach out to Dean of Students, Janelle Rae for details
  • Spalding’s Eagle Care Clinic is being relocated into a stand-alone building. It will offer telehealth and office visits by appointment.
  • COVID-19 testing will not be done in the Eagle Care Clinic. Instead, a referral will be given to testing partner.
  • Later this fall the Eagle Care Clinic will offer drive-thru Flu shots for the Spalding community
CARES Act Reporting

Details regarding the institutional and student funds received and distributed by Spalding under the Higher Education Emergency Relief Fund of the CARES Act.

Contact Tracing
  • Louisville Metro Health Department will be notified directly of students, staff, and employees with whom the infected person had contact, to the extent that we are able to make that determination. The Louisville Metro Health Department will pursue notification of those individuals who are not university affiliates.
  • Contact Tracing will include any individual who was within 6 feet of an infected person for at least 15 minutes
Daily Health Screening
  • All students, faculty and staff will download a campus health app that will be used for submitting the health self-assessments and assisting in contact tracing should a positive case occur on campus. This app will protect personal privacy and confidentiality.
  • Faculty, staff, students and visitors will be required to complete daily self-screening and temperature attestations before entering buildings, classrooms or offices.
  • Daily Health Screenings will be completed by all individuals before arriving at campus
  • Daily Health Screenings will be completed by all resident students before arriving to class
  • Negative Daily Health Screenings, defined as No to all questions, permits the user to be free to be on campus
  • Commuter Student with positive Daily Health Screening- contact Primary Care Physician
  • Faculty and staff with positive Daily Health Screening- contact Primary Care Physician, inform supervisor
  • Resident Student with positive Daily Health Screening -contact Spalding University’s Eagle Care for a telehealth appointment
People at Increased Risk
  • A variety of modifications are being made to classrooms, work schedules, workspaces, and instruction modalities, as well as cleaning protocols
  • Spalding is following CDC criteria for vulnerable populations
  • Please contact Jennifer Brockhoff, Executive Director of Human Resources, if a medical condition or other reason prevents an employee who otherwise needs to be on campus from being able to return to work. The Human Resources Office and the Office of Accessibility Services will engage in the interactive process with any student, faculty or staff seeking an accommodation.
Physical Distancing and PPE
  • All students will be provided with training on compliance, protocols, guidelines, personal responsibilities, and proper PPE use via social media, emails and in-class discussion
  • All resident students will be provided with residential training on compliance, protocols, guidelines, personal responsibilities, and proper PPE use
  • All individuals on campus will practice distancing, limit on-campus gatherings and will be discouraged from attending crowded places/mass gatherings
  • Individuals who do not comply with physical distancing may be asked to leave campus
  • PPE, hand sanitizer and cleaning products will be procured centrally. Exact locations will be announced within the coming days.
  • Visitors will self-supply or receive supplies from the hosting department
  • All Resident students will receive one Spalding branded washable and reusable cloth mask as part of their Healthy on Campus Kit which will also include a thermometer and hand sanitizer.
  • All faculty and staff will receive one Spalding branded washable and reusable cloth mask
Positive Case Notification Protocol
  • Any student who tests positive for COVID-19 will be quarantined for at least 14 days AND until they return a negative COVID-19 test.
  • If a student who takes in-person classes tests positive for COVID-19, the Dean of Students will notify all classmates of that student in the face-to-face classes, and the Provost will notify faculty members teaching those classes.
  • Any students who were within 6 feet of a person who has tested positive must quarantine for at least 14 days. After 14 days, if they are not exhibiting symptoms or return a negative test result, quarantine will be lifted.
  • #CampusClear will serve as the University’s daily health check and is a critically important tool in our efforts to keep members of the Spalding University community healthy and safe
  • Temperature checks will be available in Morrison Hall, Spalding Suites, and Campus Safety
Student Activities
  • Community-engaged learning experiences will be online when possible
  • Students will be given protocols for lab work
  • Internships, externships, and practicums will continue as allowed under state/county regulations, accreditation requirements, and as made available with external partners
  • Clubs and academic activities will prioritize student leadership and development and will be offered virtually when possible or with social distancing if offered in person
  • Student Life will offer online and face-to-face programming consistent with health and safety guidelines
  • The Office of Student Life and Development will implement plans for outreach including but not limited to virtual office hours, virtual forums, student surveys
Student Conduct
  • Student Code of Conduct will have a COVID-19 addendum that includes the Spalding Promise, COVID-19 health and safety expectations, identifies prohibited actions, and discusses adaptations of the student conduct process. Resident students will be provided with orientation and training on the COVID-19 addendum to become familiarized with expectations, responsibilities, and consequences
  • Students will be required to review the addendum as part of the pre-return process
Student Success
  • Multiple forms of communication will continue to be a priority to inform our Spalding campus community of changes to services and procedures, including the continued use of our Spalding University COVID-19 website
  • Course delivery formats will include face-to-face; hybrid; and, online classes
  • Web cameras will stream every in-person class, meaning that any student who prefers to or needs to participate from home will be able to do
  • Extended hours and online hours will be offered for student and university services such as Advising; Financial Aid; Writing Center, Bursar and Academic Support Services
  • Orientation schedules have been adjusted for physical distancing and will include online options
  • Additional move-in days for residential students have been put on the calendar to allow for social distancing
  • Faculty office hours have been expanded to include online office hours
  • Faculty and staff have been provided with enhanced online educational training and tools
  • Students will be provided with resources to assist with remote learning as necessary
  • If public health conditions make it necessary to move in-person classes fully online, Spalding is prepared to do that. Our six-week sessions allow us to pivot easily
  • Centers for Disease Control and Prevention Guidelines will be followed
  • Students, faculty and staff will isolate until results are known
  • If positive, follow quarantine for positive case notification protocol
  • If negative, clinical consideration to decide if a follow-up test is needed
Building and Space Access
  • Card access will be available for spaces such as the Library, Spalding Suites and Morrison Hall
  • Identified entrances and exits and access points will continue to be handicap accessible
  • There will be limited occupancy and social distancing in classrooms, meeting rooms, restrooms, elevators, and service centers
  • Office suites will have limited occupancy and social distancing requirements with staggered schedules and physical barriers when possible
  • Directional signage for hallways and stairs that includes a reminder signing for social distancing
  • Dividers in some areas to separate spaces in offices, vending machines, service windows, cashier stations, and similar areas
  • Elevator occupancy is limited with signage indicating the maximum capacity
  • Queues for service (Admissions, Safety, Food Services, Advising, Financial Aid, Bursar, HR, Campus Store, etc.) will include social distancing signage and taped off waiting spots
  • Large public or externally sponsored campus events will be extremely limited, if permitted at all, and must be specifically authorized by Chris Hart, Dean of Operations and Chief of Staff and Healthy at Work Compliance Officer.
  • Small, internally-sponsored events, using smaller spaces during non-instructional times, must be approved by Chris Hart, Dean of Operations & Chief of Staff, in consultation with Registrar, where appropriate
Campus Access
  • Some campus locations will be reducing access points and imposing limitations on visitors
  • Specific access points for university buildings may be limited
  • Employees and students must display valid tags on vehicles; authorized guests must display a Temporary Guest Parking Pass
  • Students in classrooms will be required to wear masks and be seated to maintain social distancing
  • Instructors will manage ingress and egress of the classroom. There will be tape on the floor to mark queues as entering with one-way traffic, exiting to be conducted by rows with distancing.
  • Seating will be arranged by at least 6 feet apart
  • Seating capacity in classrooms will be limited and online students can participate in synchronous fashion
  • Classes can be broken into teams of students who alternate face-to-face and online to de-densify
  • Floor tape will mark teaching space
  • Non-classroom space will be used for large sections of courses, special teaching situations and exams
  • Computer labs will have a reduced capacity and will include social distancing and comprehensive cleaning approach
Common Space in Residence Halls
  • Lobbies and lounges will be accessible with furniture reconfigured, directional signage and floor markings posted
  • Entrances and exits will be marked
  • Resident students will be educated initially and periodically on COVID-19 protocols by RAs and directors
  • Desk staff will be trained and will wear masks
  • Computer labs will have social distancing guidelines posted and employ a comprehensive cleaning approach
  • Elevators and elevator lobbies will have floor markers, signage for social distancing, the mandatory mask requirement and maximum elevator occupancy
Dining and Food Venues
  • All dining venues will include the expansion of grab-and-go
  • All dining venues will include enhanced cleaning protocols
  • “Grilling on the Green,” occasional outdoor grill options will be available
  • Outdoor dining will be encouraged to promote social distance seating from August to October
  • There will be modified seating arrangements in the Café so that there is at least six feet of separation between individuals
  • The self-serve buffet and salad bar will be eliminated
  • We will limit capacity to 50 percent of the normal seating capacity in the Café
  • We will provide additional training for dining staff, including the appropriate use of PPE in conjunction with food safety guidelines, enhanced cleaning and sanitization, and health screening
  • Our dining staff will operate in compliance with local and state guidelines for foodservice
Enhanced Cleaning Protocols
  • Housekeeping staff will receive COVID-19 training before students return to campus. Training will include public health updates, as well as education on PPE and cleaning/disinfecting all campus spaces.
  • Work shifts will be adjusted to allow social distancing and a comprehensive cleaning approach
  • Electrostatic sprayers to kill microbes will be used
  • Hand sanitizer stations will be available in public spaces
  • Student areas will have an overlapping three-fold disinfecting and cleaning plan to target high-touch areas in morning and afternoon/evening hours and the existing cleaning assignments will be augmented
  • The cleaning of employee workplaces will focus on entryways, restrooms, public spaces, and lobby areas
Large Common Spaces
  • Egan Leadership Center will have a reduced number of chairs, signage will be posted with occupancy limits and reminders posted regarding social distancing. Sitting on the floor prohibited.
  • University Center Fitness Center will be open to students with card access only and no visitors permitted. Social distancing will be required and there will be enhanced cleaning protocols, including the requirement to clean the equipment after every use.
  • Library will have limited overall occupancy with intermittent enhanced cleaning; furniture will be moved or removed; and, it will be card access only, no non-university, non-authorized personnel will be permitted
  • Parking lots are limited to university and authorized persons only
  • Parking permits will be mailed and/or pickup at the Campus Store
Residence Halls
  • All students living in the residence halls will have a room to themselves.
  • The furniture in students’ rooms will be arranged to encourage social distancing
  • There will be a quarantine wing in the Spalding Suites and Morrison Hall that will follow the appropriate quarantine protocol
  • All guests will be required to wear a mask and abide by Residence Life rules:
    • After move-in, only one visitor per room from the same residence hall facility will be allowed to visit other students in that building. For the Suites, the maximum number of total guests in a resident’s suite may not exceed two people at any given time.
    • Beginning September 7, 2020 residential students may allow one, and no more than one, guest from another campus residence hall to visit a student’s room. In the Suites, the maximum number of total guests in a resident’s suite may not exceed two people at any given time. Non-residential students may not enter our residence halls and visit residential students. This remains pending provided there has not been a spread of the virus on campus.
    • Residence Life will consider expanding the visitation protocols to include all Spalding students beginning September 28, 2020 provided there has not been a spread of the virus on campus.
    • At any time, Residence Life may deem it necessary to restrict the visitation protocols further.
    • Guests must sign in the front desk and cannot stay past 2:00 am.
    • Each resident and guest must maintain social distancing, mask wearing, and hand washing during the visit.
    • This policy remains subject to change at Spalding’s directive. Students will receive 24 hours’ advance notice to their Spalding email address of any change made to this policy.
Restrooms, Showers, Shared Spaces
  • There will be signage posted regarding personal hygiene, hand-washing, face masks, and social distancing
  • Doors will be propped open where appropriate
Committee Members
Brian Baker Lisa Bash-Defrees Paul Bolton
Dr. Melissa Chastain Jeffrey Crosse Dr. Pattie Dillon
Pam Fleck Jennifer Gohmann Steve Jones
Dr. Nancy Kern Amanda Lucas Jun Matsuno
Dr. Robert McAlister Dr. Brenda Nash Susan Nicholson
Mimi O’Mally Mara Passifume Alisa Peach
Brother Perkins Yolanda Peterson Janelle Rae
Aaron Roberts Dr. Nikki Shedletsky Pat Spalding
David Stewart Dr.  Kay Vetter Dr. Chris Walsh
Kevin Weber Deb Whistler Keisha Waflart